Safekeeping Administrator

Department: Operations
Location: Remote
Reports To: Chief Operating Officer

Salary: $59,600-75,000

Summary Job Description:
The Safekeeping Administrator is responsible for the administration, processing, and safekeeping of PCBB, including securities and other assets. This role involves managing and safeguarding client assets, ensuring compliance with regulatory requirements, and maintaining accurate records.

Duties and Responsibilities:
Custodial Services Management:
  • Oversee the safekeeping of securities and other financial assets in compliance with regulatory requirements and internal policies.
  •  Ensure the accurate processing of transactions related to asset custody, such as settlements, transfers, and corporate actions.
Record Keeping and Reconciliation:
  • Maintain accurate and up-to-date records of client assets, transactions, and other relevant information.
  • Perform regular reconciliations of client holdings and transactions to ensure accuracy and resolve discrepancies promptly.
Regulatory Compliance:
  • Ensure all safekeeping activities comply with applicable laws, regulations, and industry standards.
  • Monitor changes in regulatory requirements and update policies and procedures accordingly.
Client Service and Communication:
  • Serve as the primary point of contact for clients regarding safekeeping and custody services.
  • Provide timely and accurate information to clients regarding their holdings and transactions.
  • Address client inquiries and resolve issues related to custodial services.
Risk Management:
  •  Identify and mitigate risks associated with the safekeeping of client assets.
  • Implement and adhere to security measures to protect client assets from theft, loss, or fraud.
Reporting and Documentation:
  • Prepare and distribute regular reports on client holdings, transactions, and other relevant information.
  • Maintain detailed and organized records of all custodial activities and client interactions.
System Management:
  • Utilize systems and software to manage safekeeping activities efficiently.
  • Ensure the accuracy and integrity of data entered into custodial systems.
Database Application Development and Maintenance:
  • Develop a robust database application to support the safekeeping ensuring it meets business requirements and supports efficient data management.
  • Integrate the database with existing systems and external data sources to streamline data flow and improve accuracy.
  • Implement strong data security measures within the database application to protect sensitive client information and comply with regulatory standards.
  • Conduct thorough testing of the database application to identify and resolve any issues before deployment. Ensure a smooth rollout and transition to the new system.
  • Monitor and maintain the database application, ensuring it continues to operate efficiently and meets evolving business needs. Perform updates and upgrades as necessary.
  • Provide training and support to staff on using the new database application, ensuring they are proficient in accessing and managing client data
Continuous Improvement:
  •  Participate in process improvement initiatives to enhance the efficiency and effectiveness of safekeeping services.
  • Stay updated on industry trends and best practices in custodial services.
 Skills Required: 
  • Understanding of financial markets, securities, and regulatory requirements related to safekeeping and custody. 
  • Strong attention to detail and organizational skills.
  • Excellent communication and client service skills.
  • Proficiency in using custodial systems and software, with the ability to quickly adapt to new technologies.
  • Ability to work independently and as part of a team.
Education/Experience Requirements:
  • 2-4 years of experience in safekeeping and custody-related roles.
  • Bachelor's degree in finance, accounting, business administration, or a related field.

Physical Demands/Work Environment:

The physical demands/work environment described here is a representation of what must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand or sit; use hands/arms/fingers to handle, feel or reach, talk/hear, position self to move and have visual acuity to determine accuracy, neatness, and thoroughness of the work assigned. The employee may be required to lift and /or move up to 25 pounds. The noise level in the work environment is usually moderate.

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PCBB is an equal opportunity employer and will consider qualified applicants for employment without regard to race, color, national origin, ancestry, sex, gender, gender identity, gender expression, religious creed, disability (mental and physical), medical condition, genetic information, age, marital status, sexual orientation, military and veteran status, or any other characteristics protected by federal, state or local law.